When planning an event with multilingual participants, interpretation can make the difference between confusion and clear communication. To help us serve you better, it’s important to share a few key details in advance. This ensures we match you with the right interpreters, provide the right equipment, and prepare for both onsite and online participants.
Here’s what you’ll need to consider before submitting your request:
1. Languages needed
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Primary languages: Identify the main language(s) spoken by your attendees.
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Additional languages: Note any extra languages that may be required for specific groups or sessions.
2. Number of attendees
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Total headcount: Estimate how many people will attend the event.
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Needing interpretation: Provide a rough number of participants who will require interpretation. This helps us plan equipment and interpreter assignments.
3. Hybrid participation
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Will you have online attendees? If yes, let us know so we can prepare solutions for remote interpretation.
4. Event details
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Date(s): Share the exact event date(s) and duration.
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Venue: Mention the city, country, and (if possible) the specific hotel or conference venue.
5. Interpretation equipment
Depending on your event setup, you may need equipment such as:
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Transmitters and receivers
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Interpreter consoles and microphones
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PA system
- Headsets
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Interpretation booths
- Hybrid setup and cameras
Let us know what’s required, or ask us for recommendations.
6. Breakout sessions
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Will you have breakaway sessions (smaller group discussions or workshops)?
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If yes, specify how many sessions and whether interpretation will be needed for them.
By providing these details in advance, you help us tailor the interpretation service to your exact event needs, ensuring a seamless multilingual experience for your participants.